Employee To Vendor Conversion in SAP

By Arindam Bhuin, Tricon Infotech

Introduction

There are accrued payments to the Employees apart from payroll as they are related to Organization activities.

These kind of accrued payments are not paid by through HCM (Payroll) as they are related to handling expenditure related to organization activities.

Examples of these kinds of payments:

  • Petty cash (temporary and permanent).

  • Settlement of vendor invoices.

  • Office operations (buffets and misc.).

We need to have the ability to automatically create employee as a supplier.

By this we can link the employee record in HCM with the financial aspect, it is very important that they have the same data and number

Example:

John has employee number INEMP56, so I can create him as a supplier with the different number INVEN10 and also with the same data.

Pre-requisite

1. Employee should be created in the system.

2. The following infotypes should maintained for an employee

  • Actions (Infotype 0000)
  • Organizational Assignment (Infotype 0001)
  • Personal Data (Infotype 0002)
  • Permanent Residence (Infotype 0006 Subtype 1)
  • Bank Details (Infotype 0009 Subtype 0 or 2)

3. Note that for the reference vendor, reference data must exist for all company codes that are applicable    according to HR master data.

4. You must be sure that the reference vendor is assigned to an account group that requires internal number assignment.

Step 1

Go to Transaction PRAA

Fill the following fields with relevant data as shown in screenshot below

  • Personnel (for which vendor has to be created)

  • Reference Vendor

  • File name

  • Name of job

  • Name of batch input session

Click on Execute (F8)

The following output will appear

Step 2

Go to Transaction SE38

Execute the Report RFBIKR00

On the selection, enter the File path name (same as entered in transaction PRAA)as shown below:  

Click on Execute (F8)

The output will appear as below:

 

Click here to continue...


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