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Adjusting the Purchasing document conditions automatically
By Anil Verma, Capgemini
conditions change after a purchase order has been created and if the new
conditions are to apply, the system can change the conditions automatically in
all the documents concerned. This avoids invoice differences occurring, for
example, or the wrong moving average price being updated, the vendor changes the
order price before the invoice is paid.
example, with a purchase order the net prices for the document item in price
determination are calculated from the purchase conditions. Price determination
data is saved along with the document
can only be changed automatically by the system as long as no follow-on
documents have been generated. The system does not take any conditions into
account, and no prices are determined.
pointers for changed conditions are used as source data for document adjustment
programs, however, in some applications document indices are used as the source
data for the relevant application.
system looks for the documents in which the changed conditions are to apply and
adjusts them accordingly.
are changed automatically in the same way as if you had changed the documents
manually. In the case of a purchase order, the document is completely
revaluated. This also occurs even if only one condition has changed, since the
condition could be a header or group condition.
purchase conditions (purchase price, discount etc) change after a purchase order
has been created, and if the new conditions are to apply, the system can change
the conditions in all the documents concerned using automatic document
certain conditions relating to pricing change, it is advisable to check the
effects on purchase prices already saved in the database. The system uses the
pricing worklist function to determine all calculations affected by changes
related to pricing conditions. When a new pricing worklist is created, new
calculations are made, based on the changed conditions. There is no adjustment
of already activated calculations.
trigger adjustment of the document from the Purchasing menu by choosing SPROàPurchasingàConditions
àAutomatic document adjustmentàActivate
change pointer for message type CONDBI.
the condition with its access sequence for which you need to activate the change
A. Activate the "Doc. Active Index" in the purchasing view of Vendor master.
document data based on condition changes, takes place in several steps to ensure
that the related documents are adjusted effectively (performance).
are usually three process steps for updating document data.
Updating change pointers by MEI3. Updating change pointers is not restricted to
condition changes. This also takes place, for example, when master data and
listing conditions are updated.
Creating a worklist for the corresponding application by MEI4. When a worklist
is created, change pointers for the changed conditions are prepared for the
relevant application. It is recommended that you schedule periodic creation of
worklists in the background
Updating Document Data based on Worklists by MEI1. The worklist provides the
basis for adjusting document data in the relevant application. With this step,
either condition data in existing documents is adjusted or new documents with
the changed data are created
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