Automatic generation of POs from Requisitions

By Jaya Kumar, L&T Infotech

Purchase Orders can be generated automatically from purchase requisitions. 

Prerequisites:

• Automatic purchase order indicator must be set in both the material master and the vendor master.

• Purchase requisitions should have unique source of supply. (i.e. Fixed Vendor field in purchase requisition should be populated)

Automatic PO Indicator in Material Master:

Automatic PO Indicator in Vendor Master: 

Fixed Vendor In Purchase Requisition: 

Automatic Creation of Purchase Order from Requisitions: 

Transaction Code: ME59N 

Automatic processing is generally used in well-maintained systems in which majority of requisition items can be converted into follow-on document without manual intervention. 

Requisitions for which the system was unable to generate POs (due to incomplete data, blocked vendor) are listed in a log. Those PR’s should be processed manually.

If there are many line items in PR, System will omit the line item, which is faulty, and create PO for remaining line items.