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Release strategy for sales document using status profile
By BVDVPrasad, Yash Technologies
to: Module SD
Article applies to SAP User Status Profile for Sales Documents process.
In SAP we have release
strategy for Purchasing Document, in the same way we can keep release strategy
by using status profile to Sales Documents.
Define and Assign
we will see how to define and assign our own status profile to sales documents,
and Distribution> Sales >Sales documents > Define and Assign Status
Profile > Define Status Profile (Transaction code: BS02) Press Create icon
give your own define status profile name ex: ZSALEDOC with description and
clicking of continue system will show your status profile in list and select
profile and click on details icon and maintain as follows
is initial status and REAL:- next
release status. Give Lowest Highest status numbers, Position, Priority and
Status No: Sale Document can have
several statuses at the same time. However, only one of the statuses may have a
status number. If another status with a status number is activated; the old
status with status number is deactivated. This is only valid under certain
conditions. The system makes a note of the status with the highest status number
that has been reached up to the present. The "lowest number" of this
status number determines which status number a new status must have.
Document can have several statuses at the same time. However, only one of the
statuses may have a status number. If another status with a status number is
activated, the old status with a status number is deactivated, provided the new
status number does not exceed the 'highest number' defined for the old status
position specifies at which place in the status line a status should be
several active statuses should be displayed at the same position, only the
status with the highest "priority" is displayed.
If not all positions of the status line are used, the used positions are
moved to the left.
authorization key is the basis for status-dependent authorization verification.
Use authorization object B_USERSTAT to give authorizations for those
authorization keys. If you add this object to a particular user role you can
able to restrict by assigning value interval (authorization code or key) .
click on Object Key system will show all Allowed Objects here select Sales order
Header & come back to user status screen keep cursor on Individual status
objects click on Details icon system will show you Transaction Control screen .
go for new entries from Transaction control screen
do not create Delivery and Billing keep influence radio button in forbidden. It
means whenever the document is having in CRTD
mode system will not accept you to do Delivery and Billing. Select the radio
button as per your business requirement. For REAL no need keep any Influence (if
user sales order user status changed to REAL system will allow creating delivery
Save the Settings Go to Assign order types / status profiles
Status profile to sales document types in transaction flow > Status profile
field & Save it.
Sales order process with
user status profile:
you create a sale document using by using the status profile assigned document
type initially system will keep under CRTD user status mode & if you change
to CRTD then only system will allow you create delivery or billing.
you can able to see in Sale Document > Header > Status and click
push button Object Status
Conclusion: Sales order user status
profile can be used for item level and header lever also and you can restrict
various steps like creating Picking Packing PGI etc., as per your business
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